TOTA Continuing Education Approval Program

 

August 2026 Update

Attention CE Providers: Update to CEU Locker Transition Coming Soon

Thank you for your patience!  We are nearing the transition to using CEU Locker for our submission and approval system.  In the meantime, please continue to submit via our existing form.  We will announce an exact date in the coming weeks and expect the transition to be in the early Fall.  

 

The TOTA Continuing Education Approval Program (TOTA CEAP) authorizes continuing education providers to issue continuing education (CE) hours that are pre-approved by TOTA. The TOTA CEAP assures that the pre-approved continuing education courses offered are relevant to OT practitioners in the state of Texas and meet the standards for continuing education established for license renewal by the Texas Board of Occupational Therapy Examiners (TBOTE; Occupational Therapy Rules Chapter 367 Continuing Education). Continuing education providers who meet criteria and agree to adhere to the following program guidelines will receive the designation pre-approved by TOTA and have courses offered posted on the TOTA website prior to the course date if requested. 

Prospective CE providers must submit the application (link below) to the TOTA website electronically. Applications will be reviewed by at least two members of TOTA's CE Review Committee to assure the quality of the course offering and submission meets the TBOTE CE requirements for occupational therapy practitioners in the state of Texas.

Effective immediately, TOTA will no longer accept course submissions for events that have already occurred. In accordance with TBOTE regulations, all courses must receive prior approval.

Approval Benefits Include:
• FREE advertising of your course on our website through our TOTA Approved Courses list available to both TOTA members and non-members. This gives your course MORE exposure by directly targeting over 12,000 occupational therapy practitioners in Texas!
• The Approved Courses list posts your information in a user-friendly format searchable by title, speaker, date, location, cost, etc.
• TOTA approval status is effective for twelve months.
• Option to be a Featured Course on the TOTA website is also available for an additional fee.

Submit your course for approval today

Approval Process:

  • Courses are only accepted electronically through the TOTA website.
  • An email confirmation should be received once the form is submitted.  If you have any questions, please contact [email protected]
  • Once the course has been reviewed for approval, the person who submitted the course will be notified by TOTA with the results
  • If the course is approved, TOTA will issue an approval letter with the approved course information
  • All approved courses, unless directed otherwise, are listed on the TOTA Approved Courses page under Continuing Education
  • CE submission form must be complete. Applications missing any documentation cannot be processed or approved.
  • Educational contact hours are requested in quarter-hour increments.
  • Breaks should be considered for courses longer than 1-hour, but breaks are not counted toward the total continuing education time.
  • Other areas not considered as continuing education time are: Registration, sign-in, meals, exhibit hall, and any other non-educational time. 
  • The following are required to complete the application:
    1. Course Practice Area Category (see FAQ below for category descriptions)
    2. Detailed course schedule with times 
    3. CV or résumé for all instructors/presenters (speaker bios are unacceptable)
    4. Measurable learner objectives
    5. Outline of program/course content
    6. Instructional methods of the course
    7. Application or relevance to the practice of occupational therapy
    8. At lease two recent (last 10 years) reference citations of a reference directly supporting proposed subject matter (APA format)
    9. Sample participant course assessment
    10. Sample certificate
    11. Supporting documentation for self-study (if applicable)
    12. Courses are reviewed in the order they are received. Current processing time is around 4 weeks.
    13. Sponsor applications can be Expedited for an additional fee. Expedited applications are guaranteed to be sent out to review within 2 business days upon receipt. Current processing times for Expedited applications are 1-2 weeks. 
  • Fees: 
 

0.1 – 3.0 hours

$60.00
 

3.1 – 6.0 hours

$90.00
 

6.1 – 9.0 hours

$120.00
 

9.1 – 12.0 hours

$135.00
 

12.1 – 15.0 hours

$150.00
 

15.1 – 18.0 hours

$170.00
 

18.1 hours or more

$210.00
 

Expedited Fee

$50.00
    • A $50 fee may be added to expedite the review process.  Applications submitted less than 30 days prior to course should be expedited.
    • Featured Course Fee (Optional): If requested, added to the course fees would be an additional $100 for a 30-day listing of $150 for a 60-day listing.

Important points to expedite course submission:
Evaluate and substantiate your request by asking the questions that reviewers consider: 

  • Does the schedule appropriately reflect the educational contact hours requested, excluding breaks and other non-instructional time?
  • Are there any unidentified time frames or gaps in the schedule? 
  • Does the presenter’s CV demonstrate how they meet the criteria to be considered qualified to present the content of the course?
  • Does the submission clearly reflect the course’s application of the content to occupational therapy practice in the course outline, objectives, and statement of relevance?
  • Does this educational offering meet the Texas Board of Occupational Therapy Examiners (TBOTE) definition of continuing education as substantiated by the course outline/description and objectives? If the course does not meet the TBOTE definition of continuing education, the course should not be submitted.
    Note:  Per TBOTE CHAPTER 367 CONTINUING EDUCATION §367.1. Continuing Education.

    (e) Program providers are prohibited from self-promotion of programs, products, and/or services during the presentation of the program.

  • TOTA does not have the authority to approve CE for Texas Human Trafficking courses. Please contact HHS for approval.

Frequently Asked Questions

TOTA 2026 W9

Questions?  Contact  [email protected] for more information