Call for ProposalsBack to Conference Main

2020 TOTA Annual Conference
November 13-15, 2020 at the Embassy Suites by Hilton Denton Convention Center

The Call for Proposals will close on May 31st. 

Please read this information in it's entirety:

This year our conference theme is “2020: Keeping Our Sights on Occupation.” We encourage you to incorporate this theme into your proposal and presentation. All topic areas with relevance to occupational therapy will be considered. Proposals from occupational therapists, assistants and students are welcome, as are proposals from related professions. Occupational therapy continuing education is defined as professional development activities that are directly relevant to the profession of occupational therapy.  

Things to Consider Before Submission:

  • Proposal submission is from March 1 to May 31, 2020.
  • Proposals will only be accepted on-line. Paper forms will not be accepted.
  • In alignment with AOTA, TOTA will not be offering group or speaker discounted rates. Student discounted rates are already reflected in the student price. All OT, OTA, and student speakers whose proposals are accepted for presentation must register for at least one day of the Annual Conference. 

The CALL FOR PROPOSALS FORM Explained:

This section will discuss the items that you will need to fill out in the form. Before starting the call for proposals form, you will need the following (please note that partial submissions are NOT SAVED).

Important Notes for Call for Proposals Process:
• Some sections are limited by character counts, not word count. If character count is exceeded, a red warning will display under the text box. 
• Please avoid any reference to persons and facilities as this may bias reviewers.

Primary Contact Information
This is typically the Primary Speaker. This person will be the only person who will receive notifications from TOTA regarding proposal updates and information. One person should be designated as Primary Presenter.

Submission Category
Choose from Poster, Research Forum, or Course/Workshop

Submission Title 
Maximum of 80 characters, including spaces

Requested Course Length

Type of Presentation Presentation Length
Poster Presentation 4 hours - 1 hour at poster
Research Forum 2 hour forum - 20 minute presentation
Short Course 1 3/4 - 2 hours
Long Course 3 1/2 - 4 hours
Workshop 7.5 hours
  • Poster Presentation: There are two posters sessions; one on Friday and one on Saturday. Your poster will be assigned to one of the two sessions that are available from 12PM to 4PM. Presenters are asked to staff their posters from 3-4PM on their assigned day. 
  • Research Forum: There are two, 2-hour forum sessions on Saturday. Presenters are assigned to one of the two sessions and allotted 20 minutes to present their research.
  • Course/Workshop: All course times incorporate one 15 minute break for each 2 hours of class time.

Presentation Category
You will select up to 2 presentation categories. Please select a PRIMARY and SECONDARY. The categories are: Health & Wellness, Mental Health, Rehabilitation Disability and Participation, Education, Children and Youth, Work & Industry, Productive Aging, and Research.

Intended Audience

Entry Level Geared toward practitioners with little or no knowledge of the subject matter. Focus is on providing general introductory information.
Intermediate Level Geared toward practitioners with a comprehensive understanding of the subject matter based on current practice trends and literature related to the subject matter.
Advanced Level Geared toward practitioners with a comprehensive understanding of the subject matter based on current theories and standards of practice as well as current literature and research. Focus is on recent advances and trends, and/or research applications. A high-level of participation by attendees is encourage during this session. 


Short Abstract
 
Maximum of 300 characters, including spaces. This is the published information that the attendees will use to select courses.

Full Abstract 
A summary that clearly states the purpose and content of the presentation and its relevance to OT. Include a description of method of presentation. This is a good opportunity to showcase how your presentation meets the conference theme. Maximum of 3000 characters, including spaces.

Learning Objectives
Objectives must be clear and specific. You must have at least one objective, but can include up to two.

Educational Value 
How this presentation will advance the practice or professional development of participants and/or the profession?

Literature Citations 
Minimum of two

Audio-Visual and Room Requests
Applicable only to Course/Workshop presenters

Presenter and Contributing Author Information

Type of Presentation Number of Presenters
Poster Presentation Up to 2 presenters
Research Forum Up to 2 presenters
Short Course Up to 3 presenters
Long Course Up to 5 presenters
Workshop No limit to number of presenters


Include all presenters and contributing authors. All presenters must have a short biography with a maximum of 400 characters to display on the mobile conference app. Presenters/authors will be published as submitted; please check your spelling and credentials. Upload a current CV for all presenters (please combine into one file). Reminder: All OT, OTA, and student speakers whose proposals are accepted for presentation must register for at least one day of the Annual Conference.

Please note the differences between Presenters and Contributing Authors:

  • Primary Presenter – The only person to whom TOTA will send subsequent communication regarding proposal status and onsite logistics. 
  • Additional Presenter(s) - Will be onsite presenting with the Primary Presenter. Please note there is a limit to number of presenters depending on course length.
  • Contributing Author - Persons who have contributed to the development and content of the proposal but will NOT be presenting onsite.

Is this presentation presented by an exhibitor?
If yes, please enter the name of the exhibitor.

Any questions can be directed to [email protected]

I am ready to submit my proposal.

Important Information After Submission:

  • The primary contact listed will be notified of the committee's decision via email by July 1, 2020. Presenter contracts will be emailed to the primary contact in the same email.
    • Only the primary presenter needs to complete the contract.
    • It is up to the Primary Contact to ensure that all listed presenters and authors are notified of the call for proposal status.
  • If accepted, no changes can be made to the proposal content.
  • Presenter changes can be made up until one month prior to the first day of conference after which all information will be printed as it was submitted.
    • Please submit, in writing any change requests to [email protected]
    • The deadline for change requests is Wednesday, October 14. 
  • Session handouts are an important part of session attendees’ overall conference experience and serves as a resource after the participant leaves your session. If your proposal is accepted, you should make every effort to upload a handout for attendees.
    • The deadline to submit handouts is Tuesday, November 3. Handouts will be available to the attendees three days prior to the start of conference (Nov 10, 2020).
    • Handout does not need to be a copy of the session slides or actual presentation. 
    • Please send your handouts in a PDF file, preferably as a handout format. 
      • For information about turning your PowerPoint slides into handout format, please visit this Microsoft support page.
      • For information about turning your PowerPoint into PDF format, please visit this Microsoft support page.