2021 Conference


2021 Annual Conference - LIVE 

Exhibitor and Advertising Information

Live Exhibit Dates:  November 5-6, 2021 (with a Virtual-Only option)

*Hyatt Regency Houston
1200 Louisiana St., Houston, TX 77002

*new location

Note:  Google Chrome browser works best with our website. 

The TOTA Annual Conference provides the ideal place and time to promote your products/services to the OT community. We are planning a LIVE event this year.  Policies and procedures will be based on Local, State, and CDC guidelines. Our goal is to have a full, enriching and safe experience for conference attendees, exhibitors and employees.  As an assembly of trained health-care professionals, which makes our public adherence to scientific, medical, and health guidelines even more critical – especially with regard to large indoor gatherings, social distancing, mask wearing, etc. we found it necessary to change our venue.

Please see our Prospectus for all exhibitor and advertising options.  And note that we have an Virtual-Only option for those who cannot join us in person. Once you have read the details and decided on the booth and sponsorship you would like, please click on the Exhibitor/Advertising Registration Form below to begin your online registration process.  In the event that the on-site conference will have to be cancelled due to COVID-19, you will receive a full refund.

2021 Confirmed Exhibitors

American Spirit Expo Services
Hyatt Regency Request Forms
2021 Prospectus
Exhibit Hall Floorplan
Exhibitor/Advertising Registration Form
Hotel Reservations
Student Organization Table Registration
Custom Booth Cleaning
Installation/Dismantle Form
 Furniture Form
Charge Authorization Form
Freight Form
FedEx Shipping Form
Exhibitor Order Form

In order to participate in the TOTA 2021 Conference, you will need to read the conditions listed in the 
Liability Waiver. You must indicate your acceptance of the waiver terms and conditions in the registration form before your registration can be submitted.
Please download the waiver and keep it for your records. 

• All conference participants will be required to wear face masks or coverings during all TOTA sponsored sessions and events except when eating or drinking.
• Conference participants are also required to wear face masks or coverings in hotel indoor public areas, as well as outdoors where social distancing is not feasible (with some limited exceptions).
• Hand sanitizer and disinfectant wipes will be available at all tables and exhibit booths.

Exhibitor & Sponsorship Options:

* All exhibitors must wear a TOTA Conference Exhibitor Badge. Additional badges may be purchased for $50 each. An Exhibitor badges allow for entrance into the Exhibit Hall as well as Lunch and Breaks on both Friday and Saturday.
* Booth applications submitted after October 1, 2021 will be subject to a $200 late fee,  Cancellation of booths after October 1, 2021 will not be refunded.
* Live Booth also includes your own personal page on our Whova app.  Platinum and Silver Booths also include Sponsorship of events.
* Virtual-Only includes a your own personal page on our Whova app.
* Booth numbers will be assigned after COVID-19 Protocols are determined for the fall.  Exhibitors will be contacted to choose a booth in the order the registration was received.


Includes two staff badges, with premier booth location and top sponsor billing in all conference publications. Plus, featured article in an edition of TOTA Tidbits email blast in the weeks prior to Conference.
  • Conference Attendee Bag Sponsor (SOLD) All conference attendees receive a bag with their conference information included. Make sure your logo is visible all the time! TOTA to provide bag with your logo. Also includes TOTA website sponsorship for 1 year.
  • Conference Lanyard Sponsor (SOLD) Make a statement and get your company name/logo at the forefront of everyone’s mind by sponsoring the Conference Lanyard. Badges must be worn at all times within the conference area. TOTA to provide the Lanyard with your logo. Also includes TOTA website sponsorship for 1 year.

Includes two staff badges, with premium booth location and top sponsorship listing in conference publications.     Plus, featured article in an edition of TOTA Tidbits email blast in the weeks prior to Conference.
  • Photo Booth Sponsor (SOLD) Help attendees cut loose and have fun! Attendees will visit the booth in the Exhibit Hall to have their fun photo taken with costume props, provided by TOTA. Photo Booth sponsorship includes company logo along with TOTA Conference logo on photos, and signage at the Photo Booth.  TOTA to provide equipment.
  • TOTA Website Sponsor for one Year Your logo and link to your website listed under the TOTA Website Sponsor title on every page of our website.
  • Student Networking Event Sponsor Sponsor this exciting student event!  Recognition on signage at event and in event advertisement.
  • Charging Station Sponsor (SOLD)  Attendees are always looking for a way to power their mobile devices! This captive audience will learn more about your products and services while at the branding charging table at your booth! Includes company logo.  TOTA to provide equipment.
  • Way Finding Map Sponsor (limit 1) Help attendees navigate the exhibit hall with a way finding map prominently posted at the front of the exhibit hall, The Way Finding map will feature the exhibit hall floor plan, with your booth highlighted, as well as your company logo and booth number featured on the map so that the attendees know where to find you!


Includes two staff badges, with upgraded booth location and sponsorship listing in conference publications.

  • Lunch Sponsor Your logo prominently displayed at the food stations.
  • Morning Coffee & Afternoon Break Sponsor Your logo displayed beside the coffee stations and breaks
Includes one staff badge, recognition in conference publications.  
Can't make the trip, but still want your company represented?  Enjoy the benefits of a personal page on the Whova App (see the Prospectus for details) $300
Advertising Opportunities (Booth not required):  
Pre-Conference Attendee Email Banner Ad Place your banner ad on a conference related email blast which is sent to over 20,000 contacts. $500
Mobile App "Push" Notifications Request a message to be pushed at select times during conference to all attendees through the Conference App. $500
Exhibit Hall Announcement Have an announcement made throughout the exhibit hall to draw attention to your booth.  $500
Revista OT Newsletter Ads Summer Issue (July), Conference Issue (late August) or Conference Recap Issue (January) VARIES
Please Note:  We will not include promotional items or inserts this year due to COVID-19 restrictions. Exhibitors may bring promotional items to give away or you may use our virtual platform.  
Advertise in RevistaOT Newsletter and/or TOTA Annual Conference Guide details in the Prospectus
  • Full Page - $500
  • Full Page inside cover - $550
  • Half Page - $250
  • 1/2 Page Back Cover - $350
  • Quarter Page - $125

If you have any questions regarding exhibitor options for this year's conference, contact Vendor Services Coordinator -

Kami Lusson or call 512-829-1006